Information for Admins: The New Timetable View
With the introduction of the new timetable view, changes go beyond just the design. The timetable settings have also been significantly simplified.
In addition, you now have the option to display external or private calendars directly within the timetable.
A step-by-step guide for this can be found here.
As a WebUntis administrator, you should review and verify the following key points.
New Timetable Settings
One of the main goals in developing the new timetable view was to reduce complexity—both in the way information is displayed and in how settings are configured.
Previously, timetable-related settings were spread across different areas in WebUntis.
Now, all relevant settings can be found in a central location under:
Timetable | Settings
This new area consolidates all settings related to timetable display and behavior.
General
Under the "General" tab, in addition to several general settings, you can assign the previously created timetable formats to the respective types of timetables.
For example:
If you’ve created a specific format for teachers, it should naturally be assigned to teacher timetables.
A format designed for students should be assigned to class timetables as well as individual student timetables.
For students and legal guardians, the timetable format defined here will always apply and can no longer be changedby students or parents.
This makes it all the more important to create a dedicated timetable format tailored to their needs.
Teachers, on the other hand, can still switch between all available formats.
All other features remain unchanged:
It is still possible to mark timetables as public. In addition, once a timetable is marked as public, you can now also assign a specific format to it.
Since double periods or longer lesson blocks are now always displayed as a single block, there is a new setting that allows you to define whether a block should be split at a break if the break exceeds a specified number of minutes.
Timetable Formats
In the "Timetable Formats" tab, you can continue to define formats as before, allowing you to configure different settings for various timetables (e.g. for classes, teachers, or departments).
We have significantly simplified the overall setup, and the number of available configuration options has been reducedcompared to the previous version.
Settings that were rarely used or no longer make sense in the new design have been removed – instead, the timetable now follows standard behaviors.
The following settings, among others, have been replaced by default behaviors:
Double periods are now always displayed as a single block
Custom colors for activities (substitutions, exams, and cancellations) have been replaced with default colors
Lesson information is now always struck through when a lesson is cancelled
The substituted teacher is now always shown
A detailed overview of all changes to the timetable formats can be found here.
Please make sure to review your timetable views and assigned timetable formats after switching to the new view.
We strongly recommend creating separate timetable formats for teachers and students, and assigning them accordingly in the next step.
Important: WebUntis and Untis Mobile are now more closely aligned. Most timetable format settings also apply to Untis Mobile.
Restricting Visibility
Settings related to timetable visibility restrictions have also been moved into the new Timetable Settings section.
You can still restrict access to timetables globally or by user group.
As before, group-specific visibility settings will always take priority over global restrictions.
It is no longer possible to combine multiple restrictions (e.g. “2 weeks into the future” and “fixed date”).
Such combinations often led to conflicting configurations and did not produce the desired result, which is why this is no longer supported.
However, if you had combined multiple restrictions in the old settings, they will still be preserved.
To assist you, the system now displays the exact date range that results from your selected visibility settings in the timetable.
Notes on Public Timetables
If your school uses public timetables, please note the following important changes:
A fixed timetable format must now be defined by the WebUntis administrator for each element shown in public timetables.
This format cannot be changed when viewing the public timetable.You define the format for public timetables under the "General" tab in the new Timetable Settings.
As soon as you mark an element’s timetable (e.g. a class) as public, a format selection field will appear, allowing you to assign a format.
Please note: The link used to access public timetables will change.
If you have embedded public timetables elsewhere (e.g. on your school website), you will need to update the link so that it points to the new timetable view.