Click on <Timetable> | <Contact hours> and the current contact hours of the selected week are shown in a list. These contact hours were imported from Untis via master data and lesson export. In Untis, they are created and scheduled as regular lesson periods. It is important that the subject master data for contact hours show an explicite indication (check called 'S' for office hour).
You can, among other things, also set this office hour list public, and you can activate the registration for office hours under <Administration> | <Layout settings> | <Contact hours>.
Show E-mail Addresses publicly
If you usually show the e-mail addresses of teachers, then you can prevent to show any e-mail addresses in public contact hour lists with this option.
Show pictures
You can save pictures of teachers under <Master data> | <Teachers> "Import photo" button. They can be shown in the contact hour list by activating this option.
on appointment
If contact hours of some teachers are not scheduled but they are only available on appointment, you can enter a text in this field to inform the parents and legal guardians. The default text in this case is "on appointment".
Description
The text in this field is shown above the contact hour list. Here you can add information for parents and legal guardians. An alternative can also be the field: "Phone number of the school" under <Administration> | <Settings>, where you can enter a telephonen umber and a text.
Contact hour lists can also be saved as pdf, csv or excell files. E-mail addresses have a "mail to" link which usually opens your mail program with the e-mail address already embedded in a new e-mail when you click on it.
Show E-mail Addresses publicly
If you usually show the e-mail addresses of teachers, then you can prevent to show any e-mail addresses in public contact hour lists with this option.
Show user
You can save pictures of teachers under <Master data> | <Teachers> "Import photo" button. They can be shown in the contact hour list by activating this option.
If contact hours of some teachers are not scheduled but they are only available on appointment, you can enter a text in this field to inform the parents and legal guardians. The default text in this case is "on appointment".
Description
The text in this field is shown above the contact hour list. Here you can add information for parents and legal guardians. An alternative can also be the field: "Phone number of the school" under <Administration> | <Settings>, where you can enter a telephonen umber and a text.
Contact hour lists can also be saved as pdf, csv or excell files. E-mail addresses have a "mail to" link which usually opens your mail program with the e-mail address already embedded in a new e-mail when you click on it.