Automatic assignment provides you with the possibility to let WebUntis assign course registrations automatically to courses. This automatic assignment takes into account important parameters such as selected priorities of the students, and waiting lists. Additionally, automatic assignment also avoids appointment clashes and course selections of the same course code. Go to <Courses> | <Courses> | <Assign registrations> for automatic assignment.
For automatic assignment, the admissible registration status must be set to "Pre-registration" in the registration period. Only then can students pre-register for the respective courses in the registration period. Select the option "Drop course" in the registration period, as well, only then do students have the possibility to cancel their pre-registration and to get off the waiting list.
In the following example, the waiting lists of the respective courses are activated.
You can activate the waiting list for every single course by activating the "Pre-registration possible" option.
The waiting list is a feature for registration and provides students with the possibility to pre-register for a course beyond the maximum number of participants, i.e. they get on a waiting list.This is not necessary regarding pre-registrations, since the maximum number of participants is not important. Waiting lists, however, are important regarding automatic assignment.
In the example, students have pre-registered for both courses (see "Pre. reg." field). There are no entries in the "Wait list" field yet. After automatic assignment, students who could not be assigned are listed in this field.
As a next step, the students are assigned by automatic assignment to selected courses based on the priorities they have chosen, and other criteria.
The automatic assignment window clearly shows the courses of the respective registration period, and the students' registration status.
After automatic assignment, the overview shows that all students from the pre-registration list have successfully been assigned. The courses are filled with the maximum number of participants. The remaining students are listed as pre-registrations (waiting list).
Click on the "Participants" button and you are directed to the participants of the respective course. Here you have the possibility to modify the registration status of every participant, and to add new ones.
Students on the waiting list automatically move up the list within the registration period, as soon as a registered student drops the respective course, i.e. another student can take their place.
(You define the criterion who is moving up the list first, in the settings.)
You now can define in the WebUntis settings that students on the waiting list can only automatically move up the list during the registration period. Go to the general setting in the "Student" module: <Courses> | <Settings> | "Outside the registration period, automatically move students from the waiting list up".