All time ranges are taken into account by optimisation. If, for instance, a lesson is to be restricted to the first semester, and another lesson to the second semester - there is therefore no overlapping in times - optimisation can schedule the two lessons to the same position in the timetable (e.g. Monday period 1).
Lessons changing weekly
In inverse time ranges (week A, B; Semesters 1, 2, etc.), automatic scheduling can schedule periods to the same position in the timetable, but this is not mandatory, if other requirements or parameters (room, teacher availability, etc.) prohibit it. It can happen that two lessons are to be combined in such a way that they alternate every week, take place at the same day and at the same time, without having to manually define (fix) the position in the timetable in advance.
Untis 14 Parameters/requirements (room, teacher availability, etc.) prohibit it. It can happen that two lessons are to be combined in such a way that they alternate every week, take place at the same day and at the same time, without having to manually define (fix) the position in the timetable in advance.Class 4 is to have "Designs" (DS) and "Textiles" (TX) alternating every other week.
Cover scheduling | Absences
- Create two lesson groups, one for week A, and one for week B as described in the chapter: "How to create lesson groups".
- Now activate the 'Line-lesson groups' either via drag &drop from the 'Coupling line' tab or via the <Felder der Ansicht>timetable category.
- Now you can enter the required lesson group in every coupling line
Now you can see the respective lesson in weeks A and B in the timetable
If you display/print the timetable for the entire school year, you can show the time ranges in the lesson period to make it easier for everybody to know which lesson takes place in week A, and which in week B. For more information read the "Timetable" manual.
How to fix a lesson group
All lessons of a lesson group can be fixed in a timetable by fixing the lesson group.
How to assign a lesson group
You can assign several lesson groups to a lesson, and let the program decide during optimisation of the timetable
- which of the eligible lesson groups is more suitable and
- which lessons can be scheduled for the same time without causing a clash.
This means that you only tell the program which lesson is to be scheduled every other week, which week (A or B), however, you do not care which lessons are alternating every other week. The program is to find the ideal decision.
Do the following:
At your school, several lessons are taught every other week - e.g. the subjects GS and BE. In general, however, it does not matter, which lesson takes place in which week.
Create two lesson groups, one for week A and one for week B. The necessary functionality provides "Merge in database".
Enter both lesson groups (short names) separated by a comma into the "L. group" column of the lessons which are to take place every other week.
Now, optimisation assigns lesson groups and decides which lessons can be scheduled for the same time.
The outcome after optimisation of the timetable could look like this:
Some lessons were assigned to lesson group "WA", and others to "WB". In the "Active lesson group" column, you see which of the admissible lesson groups were chosen for the respective lesson.
The timetable shows, that as a rule, the lessons alternatingly take place every other week. If optimisation could not find an adequate leson for the alternating weeks, the lesson is scheduled for a fringe period and the respective student group can leave school earlier (in our example, every other Wednesday).
Tip: Show week A and week B in the same timetable
If you want to show the lessons of 2 different weeks in one timetable, like in the figure above, you need to set the time range to "School year" and the respective timetable. Activate the option "Split periods in case of clash" in the settings of the "Layout 2" tab.
How to distribute a lesson to groups
The periods of a lesson can automatically be distributed to different lesson groups. You can, for instance, schedule a lesson for every other week in a flexible way. It would also be possible to distribute the lesson to semesters 1 and 2.
Example: the one-period GS lesson in the classes 1a and 1b are to take place either as one-period lessons or every other week as two-period lessons.
You need to create lesson groups for week A and week B. For more information, read the chapter: 'How to create lesson groups'.
- Enter the possible lesson groups WA and WB.
- Now, you need to check the box 'Distribute periods to lesson groups' ("LG-Distrib" column). This doubles the number of scheduled periods from 1 to 2, since one period is to be scheduled for every week, or two periods every other week.
- Automatic scheduling now decides on the scheduling of the lessons based on the given parameters (e.g. time requests,other lessons in weeks A or B) and weighting settings
- The outcome now either is one period in every week, or 2 periods every other week.
A timetable diagnosis ("Scheduling" | "Diagnosis") always refers to a week. You therefore should always have an eye on checking the different week types you have in use during the school year.