As described in the chapter "How to enter absences", rooms can be set absent (blocked) in the absence window similar to teachers and classes. The room allocation can be changed and available rooms can be found via the substitute suggestion or the <Allocate/Delete room> button.
The Physics lab is not available on a Thursday. The affected lessons need an adequate replacement room.
- Open demo5.gpn and set the "Phys" room absent on one Thursday in the school year. In the substitution window, the unscheduled substitutions in the "Type" column are shown as room replacements.
- Go with the cursor to the first row, and select the "Rooms" tab in the substitute suggestion.
- Select a room from the list and assign it by a double click.
You can set the option "Lesson block" also in this segment of the substitute suggestions, if you are looking for an adequate room for a double period or a lesson block. The list is automatically restricted to those rooms which are available for all periods.
You also can assign an additional room to a substitution via the substitute suggestion. Select the required row, set the check for "Assign additional room" and select another room by a double click.
Just like in the other tabs of the substitute suggestion, you can show or hide columns in the "Rooms" segment. The following information is available:
The capacities of the respective room are shown here provided that they were entered in the master data.
Alternative room (Altern. room)
If there is a check in the box, this room is the alternative room for the non-available room.
Alternative room of home room (Alt. HRm)
A check in this column means that the room is an alternative room of the home room entered for the lesson.
If there is a check, this room is occupied. You only see occupied rooms, if you selected "Also show occupied rooms" in the upper part of the substitute suggestion. Occupied rooms are not shown by default.
If the room is part of one or several room groups, the names of the room groups are shown in this column.
In addition to the substitute suggestion, you can regulate room replacements or substitutions by clicking on the <Allocate/Delete room> . This dialogue window gives you a lot of additional information.
In the left part of the window you see which room was originally allocated to the lesson, and which home room the respective class has, plus capacities of the non-available room.
In the right part of the window the following information is shown, in addition to the information already described for the substitute suggestion:
If you work with the "Break supervision" module, and have defined corridors in the master data of the rooms, this information is shown here.
Statistics codes of the rooms defined in the master data are shown here.
Capacity differences (Cap.diff.)
This column calculates the difference between the capacity of the available and the potential room provided that both capacities are defined in the master data. A minus means that the potential room is too small.
In the right part of this dialogue window, a filter line is available. You can activate and deactivate it by a right-click into the heading. The filters in the columns can be combined randomly by filtering, for instance, by non-occupied rooms which are, however, alternative rooms of the home room.