You can read up on examples of how to enter absences for teachers in the chapter: "Getting started" / Absence input. Entering absences for teachers, classes or rooms always works the same way. In the following example, we want to set a room absent.
Example: Setting a room absent
The textiles workshop is not available on Tuesdays and needs to be set absent.
Click on "File | Welcome | Demo files | demo.gpn" and open the absence window by clicking on "Cover scheduling | Absences".
- Set the date on any Tuesday of the school year.
- Select the "Rooms" tab in the absence window.
Select the "WS" room from the room list. As an alternative, you can enter the short name of the room. Confirm the input by clicking on <Tabulator> or <Enter>.
The textiles room is now set to absent for the entire day. In this example, this day is 24 September from the first to the eigth period.
Entering a reason of absence does not have an impact on the implementation of the substition. Only the way of counting resulting from the cancellations and releases is affected. For more details on the reasons of absences go to the chapter: The reason of absence.
A text can be added to every absence.
Two absences of teachers can overlap. You do not have to delete the absence you have already entered, which meant that already edited substitutions would get lost. If two different reasons of absence are entered for the two absences, the absence starting last is relevant for the cancellation count.
Combining of absences
If you enter two absences which follow one after the other with the same reason of absence, the following dialogue will open: Confirm the question with "Yes" and the two absences will be combined. If you select "No", both absences will remain two separate absences.
If you want to split or share an already entered absence because you want to enter a different reason of absence, then go to the "Split absence" button.
Since Untis 2019, absences can also be copied . Select the absence you want to copy and press Ctrl. + C. Go to the day you want to copy the absence to and press Ctrl. + V.