"Substitution statistics" provides you with statistical assessments of cancellations, substitutions or held lessons of classes and/or teachers in a freely selectable time range.

Cancellations, substitutions or lessons of the selected time range are counted, and can optionally be filtered and sorted by subject and reason of absence, statistical code, substitutions and by the type of substitution. The outcomes of the assessments are shown in a graph.

Overview

The analyses of the substitution statistics are shown in a graph and can be accessed centrally. The substitution statistics shows all cases in the selected time range, and therefore, regional characteristics of counting cannot be taken into account. The "Department timetable" module restricts the substitution statistics to the department which has been selected in the program.

The overview site provides you with various features described in the following segment. You can hide certain segments by clicking on the black up arrow .

Period

Here you can define the time range of data to be displayed/printed . Additionally you can see a graph which shows the periods held, the substitutions and the cancellations.

When you click right on the graph, you can hide or show the individual curves.

Period Distribution

Here you can see the distribution of the periods held / substituted /cancelled per class. Counting works the following: If a class is shown in several coupling lines the periods are counted per coupling line. If, for instance, class 1a and class 1b are combined by a sports coupling with 2 teachers, and the entire coupling is cancelled, both classes 1a and 1b show two cancelled periods. When you click on one of the classes / class teachers you get to the details view for single elements.

Weekly distribution

Here the distribution of occurred substitutions / cancellations in percent are visualised. You can switch between substitutions and cancellations by clicking with your right mouse key on the graph.

Teacher overview

Here you see a list of all absences, absence days, substitutions and cancellations per teacher and per time range defined. Please note that if you checked the boxes 'Count cancellations' and 'RS n. counted' at "Reasons of absence" are not considered in this case. Every single case counts. When you click on the short name, you get to the details view of the respective colleague.

Reasons for absence

In this segment, the substitutions/cancellations on which the absence reasons are based on are visualised in a pie chart according to frequency. Click on a reason and filter the data by the respective reason of absence.

Details view teacher/classes

There are individual details views for both teachers and classes. You can activate them by clicking on a certain class in the period distribution, or on a teacher's name in the teacher overview. On the right side, the cancellations are listed grouped by absences / events; on the second tab you see all substitutions. Below the list you see a sum total and the counter for substitutions and cancellations resulting from the respective time range. The period distribution shows which particular lessons are effected by substitutions / cancellations.

Print

When you are in the substitution statistics, and click on < Print> or < Print preview> in the toolbar, a window opens where you can define which elements of the active page you want to print.

Reports

Go to the "Reports" tab. On the left side, you can access reports on substitution planning available in Untis. On the right side, you have the possibility to access the substitution statistics from different perspectives and structured by various details.

The many possibilities you have to apply this diverse tool is explained by the two following examples.

Periods of a subject not held

You want to know, how many percent of the lesson broken down by subjects in the time range defined for a certain class were held. Select the following settings.

Cancellations from the teacher's point of view

You want to know, how many cancellations occurred based on which reasons of absence from the teacher's point of view in March.

In the screenshot below, you see the settings to be defined, and the report which will be printed.